Compliance

Contractors and procured service providers must follow regulations set at the federal, state, and local levels. All needed compliance information can be found here. These standards are also reviewed in the Program Guidelines for each program.

Hiring and Labor Standards (DBRA, Section 3, MWSBE)

The Davis-Bacon and Related Act applies to all construction, alteration, and repair projects over $2,000 of public buildings or public works, where the United States or the District of Columbia is a party. Most projects funded by HCDD will also require compliance with Section 3 and Minority- and Women-Owned Small Business Enterprises (MWSBEs) requirements.

Harvey Multifamily Program projects must also comply to new guidelines set through a collaboration with Gulf Coast AFL-CIO, Workers’ Defense Project, Texas Organizing Project, and HOME Coalition. New worker protections are detailed in the Harvey Multifamily Program guidelines or explained on the Worker Protections page.

Key Information and Forms:

Document NameDescription
Compliance Regulations: Davis Bacon, Section 3, and MWSBE Program Standards are specific to Davis-Bacon and Related Acts and other federal labor standards
Compliance Forms: Davis Bacon and Federal Labor Standards Standards and required forms specific to Davis-Bacon and Related Act and other federal labor standards
General Wage Determination Request Form for requesting a General Wage Determination
Compliance Forms: Section 3 and MWSBE Standards and required forms specific to Section 3 and MWSBE hiring standards
Section 3 Contractors Orientation Guide Policy and procedures for becoming part of the Section 3 program
Section 3 Guide Informational Brochure

Looking to hire Section 3 residents or business concerns? Visit our Worker or Business directories.

Looking to become certified as a Section 3 resident or business concern? Apply on our main website . More opportunities for technical training and opportunities can be found on our main website .

Looking to hire MWSBEs? Visit the Office of Business Opportunity online MWDBE directory database maintained by the Office of Business Opportunity .

View the MWSBE Technical Assistance Training Presentation

For more information on Davis-Bacon and Related Acts, please visit:

 

Environmental Review

All federally funded projects must undergo a review process to measure the potential environmental impact of the project and to ensure that it meets federal, state, and local environmental standards. The environmental review process ensures that the project will not negatively impact the surrounding environment or health of end users. This review must be completed by an Environmental Review Officer from HCDD. During the environmental review process, environmental mitigation conditions may be identified for the project to meet local, state and federal requirements. These mitigation measures are required to be implemented to comply with HUD Environmental Requirements and will be monitored to ensure appropriate implementation. No funds may be spent on any HUD-related project that may have an adverse environmental impact or will limit the choice of reasonable alternatives.

For more information on federal requirements, refer to:

UNIFORM RELOCATION ASSISTANCE (URA)

All federally funded projects administered by HCDD must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA). The URA is applicable in cases where land acquisition, demotion, rehabilitation, and conversion of properties requires temporary relocation or permanent displacement of persons, businesses, farms, or non-profits.

Developers, agencies, and program staff should refer to our:

  • Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as amended URA Policy .
  • Residential Anti-Displacement & Relocation Assistance Plan (RARAP)

For information and resources about the URA, please refer to the following tables:

URA APPLICABILITY FLOW CHART & FACT SHEETS

Acquisition and relocation activities require URA documentation. Some projects are acquisition only, involving vacant land or property with unoccupied structures. This type of project requires a minimal amount of URA compliance documentation. Projects involving the relocation of residential or nonresidential tenants require additional documentation.

URA Applicability Flowchart

Document NameDescription
Acquisition & Relocation of Residential Tenant List of URA Pre-requisite requirements for Residential Tenants
Acquisition & Relocation of Business Tenant List of URA Pre-requisite requirements for Non-Residential Tenants
Acquisition & Relocation of Business Tenant List of URA Pre-requisite requirements for Acquisitions only

GENERAL URA PROJECT TIMELINE

URA Applicability Flowchart

Acquisition Component

Document NameDescription
URA Assurances – Rv4- 04.2021 Form executed by developers assuring URA compliance
Notice to Seller (Entities) - Rv2 -10.2020 Form provided to property owners/ sellers indicating voluntary sale
Notice to Seller (Homebuyer) – Rv1 – 12.2019 Form used by COH staff for Harvey Homebuyer Program
Sellers Occupancy Certification Form – Rv4 – 04.2021 Form certifying occupancy status of property being purchased
Foreclosed Residential Property Occupancy Certification – Rv1 – 01.2020 Only for residential housing units that were foreclosed
Notice of Interest (By Govt) – Rv5 – 04.2021 Form used by COH when interested in purchasing property
Notice of Intent to Acquire – Rv1 – 11.2019 Establishes eligibility for relocation assistance prior to commitment of federal financial assistance

Relocation Component

Application Phase

Document NameDescription
Guide to Develop a Relocation Plan Resource used to aid in developing relocation plan
General Information Notice - Nonresidential Tenant Not Displaced Template notification for temporary relocation of non-residential tenants
General Information Notice - Nonresidential Tenant To Be Displaced Template notification for permanent displaced of non-residential tenants
General Information Notice - Residential Tenant Not Displaced Template notification for temporary relocation of residential tenants
General Information Notice - Residential Tenant To Be Displaced Template notification for permanent relocation of residential tenants
Move-In Notice Notice provided to prospecting tenants wanting to move into a project after date of application assistance

City Council Approval / Closing Phase

HUD information Brochures

Document NameAvailable Languages
Relocation Assistance to Displaced Businesses, Nonprofit Organizations – HUD-1043-CPDEnglish | Spanish
Relocation Assistance to Tenant From Their Home (Section 104(d)) – HUD -1365 CPDEnglish | Spanish
Relocation Assistance to Tenants Displaced From Their Homes (Section 104(d))English | Spanish

Resources

If you have any questions concerning URA, please contact our URA section by calling 832-393-0550 to be connected to a staff member.

Building and Floodplain Management Standards

All projects completed by City of Houston Contractors must meet the standards of the relevant program being discussed. The key documents in this table can be filtered by applicable program.

DocumentProgram(s)Download
Minimum Property Standards for Rehabilitation, Reconstruction, and New ConstructionHarvey Single Family Development Program; Harvey Homeowner Assistance ProgramView
Aging-In-Place StandardsHarvey Single Family Development Program; Harvey Homeowner Assistance ProgramView
HUD Single-Family Housing StandardsHarvey Single Family Development Program; Harvey Homeowner Assistance ProgramView
Single-Family Elevation Design StandardsHarvey Single Family Development Program; Harvey Homeowner Assistance ProgramView
Lead-Based Paint and Asbestos-Containing Materials RequirementsHarvey Single Family Development Program; Harvey Homeowner Assistance ProgramView
Single-Family Home Repair Construction SpecificationsHarvey Single Family Development Program; Harvey Homeowner Assistance ProgramView
City of Houston’s Code of Ordinances Chapter 19 – Flood PlainHarvey Single Family Development Program; Harvey Homeowner Assistance Program View

Multifamily (Resources for Property Managers)

To ensure that properties we fund provide affordable homes for the long-term, HCDD monitors rental housing projects for compliance with rental requirements during the affordability period (according to 24 CFR 92.252). Our administrators and inspectors conduct onsite monitoring annually to verify accuracy of rent and occupancy reports, review onsite records, and inspect the property and rental units to ensure continued compliance with applicable housing standards per 24 CFR 92.504(d).

For information and resources about these standards, please visit:

For verification of rent and occupancy, Property Managers will need to gather information from tenants using the below set of documents.

Document NameDescriptionDownload
2021 HOME Income LimitsAccepted income levels of applicants to HOME unitsView
2021 HOME Rent LimitsMaximum rents allowed for units funded through HOMEView
2020 Allowance for Tenant - Furnished Utilities and Other ServicesAllowance for tenant-furnished utilities and other servicesView
Affidavit of UnemploymentStatement of unemployment, filled out by unemployed residentsView
Asset VerificationStatement of assets, filled out by residents who qualify for affordable unitsView
Certification of Zero IncomeStatement of zero income, filled out by residents with zero incomeView
Child Support AffidavitStatement verifying that residents are current on child support paymentsView
Child Support Verification (CDBG)Verification of child support income (submitted to Attorney General) for residents in CDBG-funded propertiesView
Employment VerificationVerification of tenants’ employment status, filled out by employed residentsView
Income ContributionStatement of contribution that resident will make to rentView
Intake Application (CDBG)Application for residents to live at CDBG-funded propertiesView
Intake Application (HOME)Application for residents to live at HOME-funded propertiesView
Lease Addendum – RevisedAddendum that must be added to all lease contracts supported by the City of HoustonView
Pension VerificationStatement of pension, to be filled out by residents receiving pension paymentsView
Rent Schedule (Blank)Rent schedule for propertyView
Social Security Benefit VerificationStatement verifying that resident receives Social Security paymentsView
Substandard Housing Complaint – Form 2Form for residents wishing to file a complaint about a propertyView
Sworn Assets (Under $5,000)Form documenting assets of households who have less than $5,000 in combined assetsView
Telephone VerificationForm verifying an acceptable form of contact via telephoneView
Tenant Income Certification (pages 1-4)Form documenting income that resident receives and will contribute to rentView
Tenant Release and ConsentForm for tenant to release information about employment, income, and assets for the purpose of verifying informationView
Verification of Business IncomeStatement verifying assets and income of a resident’s businessView
Veterans Benefit VerificationStatement verifying that resident receives Veterans BenefitsView

Single-Family Long-Term Monitoring

Participants in our Harvey Homeowner Assistance Program and our Harvey Homebuyer Assistance Program must comply with the affordability period specified in their contracts. Some of our programs include a loan on the property for a duration outlined in their contract. To fulfill the terms of the contract, the homeowner must live in the home for the entire affordability period without selling, leasing, or transferring ownership of the property. At that point, a Release of Lien can be executed.

In the case that the homeowner decides to break the terms of the affordability period, they will need to repay the City some or all of their loan. For questions, please call us at 832-393-0550 and ask to speak to Loan Servicing.

Forms needed to be released from the loan can be found below:

Document NameApplicable toDescriptionDownload
Release of Lien RequestHomeownerForm for requesting a release from the City’s loan on the property, either at the end of the affordability period or when choosing to repay the City before the end of the affordability period.View
Payoff Statement RequestTitle CompanyForm for Title Company use only, to ask for payoff statement before the end of the affordability period.View
Payoff Statement RequestHomeownerForm for homeowner use only, to ask for payoff statement before the end of the affordability period.View
Subordination Agreement RequestTitle CompanyForm to use when changing terms of mortgage.View

Fair Housing

The Fair Housing Act protects individuals and families from discrimination in the sale, rental, financing or advertising of housing based on their race, color, religion, family status, national origin, sex, or disability.

In the case of questions about rights of both tenants and landlords, please see this comprehensive guide . Upon request, we can also provide a hard copy of this booklet. To make a fair housing complaint, call our hotline at 832-394-6200, extension 5.